To make use of it, this is what you need to do: Like many other useful features, this one is hidden from immediate view. However, the options here are not so extensive - a template can contain small images and basic formatting, but it's not possible to preset email fields or attach files. oft files in the desktop version, these do not require a ton of menu clicks to open.
#Free email signature templates for outlook how to
In-depth tutorial: How to create and use Outlook email templates Email templates in web app Your message templates can contain attachments, graphics, and formatting such as fonts, background colors, etc.ĭrawbacks: bothersome to use - to open a template, you need to dig quite deep into the menus.The address fields (To, Cc and Bcc), Subject line, and even the sending account can be predefined.This should not be changed, otherwise you won't be able to open your template from within Outlook.Ĭ:\Users\UserName\AppData\Roaming\Microsoft\Templates
The message goes out, but the template remains, ready for the next use.īy default, all Outlook templates are saved to the below folder. And then, instead of composing an email from scratch, you start with a template, customize it if needed, and hit Send. If you often send the same or very similar messages to different people, you can save one of such messages as a template by clicking File > Save as > Outlook Template (*.oft). Replying with template can be a great alternative to composing emails from scratch in a tedious keystroke-by-keystroke way.Įmail templates in Outlook are like document templates in Word or worksheet templates in Excel. If a major part of your online communication is repetitive emails, it would be only natural that you strive to optimize that part of your work. This article showcases ten amazing features that you may not know about, but which may save you an enormous amount of time when dealing with routine emails.
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